• Reports to the Team Representative
• Primary administrative assistant to the Team Coaching Staff
• Assure Team compliance with policies and procedures of the Club as they pertain to day-to-day operations of the team
• Assure that the team roster is current and accurate at all times, per the Club Registrar
• Maintain a file of all official documents (e.g. birth certificates, contracts, GPAs, etc.), as may be required
• Assure that all team and individual registration deadlines are met
• Schedule practice and scrimmage times and locations (via the VP, Operations)
• Check team in prior to the beginning of any tournament play and be familiar with the rules and regulations of the tournament in which the team is competing
• Communicate to players and their families timely and accurate information about scheduled events such as practices, games, scrimmages, club camps and tournaments. A “phone tree” may be used for this purpose when time does not permit distribution of written notification, but the Coordinator must assure that all players are notified. Written notifications are the preferred method of communication.
• Communicate with the coaches or managers of other teams in the team’s league to confirm game times and locations or changes in either and obtain field directions (if necessary)
• Act as Head Chaperone when the team is on travel, or assure that another responsible adult assumes this duty in the Coordinator’s absence.
• Assign responsibilities of Coordinator to another parent in the event that the Coordinator will be unable to perform his/her duties and notify the Team Representative and Coach of the assignment
• Perform other duties as requested by the Coaching Staff, the Team Representative, or the Club Board of Directors
• Maintain a relationship of mutual respect and coordination. The Coordinator must work directly with the Coaching Staff and the Team Representative regarding team disputes or other problems that may arise
• Treat all matters, especially those involving players and parents, in a mature, fair, honest, and confidential manner